Duration
30, 60 or another amount of meeting time.
SCHEDULING · BOOKING & CALENDARS
Meetings without the free-time back-and-forth.
An event type defines duration, buffers, minimum notice, booking horizon and formats. SHD calculates free slots from calendars, holds the selected time and creates an event after booking.
- AvailabilityWorking intervals, calendar busy time and time zones.
- CalendarsGoogle Calendar and Apple Calendar.
- FormatsZoom, Google Meet, an address or a custom format.
EVENT TYPE
An event type is a set of rules.
The guest sees the purpose and booking conditions before choosing a time. The team defines those conditions once for each type.
Minimum notice
How close to the start a free slot can still be selected.
Buffers
Time before and after the meeting protected from adjacent bookings.
Booking horizon
How far ahead a guest can choose a time.
Formats
Zoom, Google Meet, an address or a custom channel.
Busy calendars
Which calendars are included in availability checks.
The type also stores a time zone, confirmation requirement and the calendar used for event creation.
AVAILABILITY
The system calculates real free slots.
Free time is the result of combining event rules, local bookings and busy intervals from connected calendars.
- 01Availability hours
Working intervals by weekday and date exceptions.
- 02Local bookings
Existing records that cannot overlap.
- 03Google / CalDAV
Busy time from connected Google Calendar or Apple Calendar.
- 04Type rules
Duration, buffers, minimum notice and booking horizon.
- 05Free slot
Only an interval passing every check is shown to the guest.
Times are shown in the guest's time zone while the team works in its own zone.
GUEST PATH
The guest sees only the steps they need.
A public link opens a specific event type. Inside: day, time, contacts and format, without extra configuration.
EVENT TYPE
The type stores booking conditions.
Duration, format, buffers, notice, horizon and calendars are set before the link is published.
rules saved
BOOKING
One slot cannot be taken twice.
Between choosing a time and submitting the form, a slot can become busy. SHD protects that short window with a hold and a second check.
- 01The selected time is held.
After selection, the system temporarily marks the slot busy so another guest cannot take it at the same time.
- 02The booking is checked again before creation.
If the time is no longer available, no booking is created and the guest chooses another interval.
The hold and second check stay invisible to the guest while protecting the schedule from overlaps.
AFTER BOOKING
Automation starts after the booking.
The booking state determines the next step: confirmation, external events, a video link and notifications.
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01
AFTER BOOKINGBooking
Guest details and the selected event type are stored in the booking.
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02
AFTER BOOKINGPending / Confirmed
The meeting is confirmed immediately or waits for the host.
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03
AFTER BOOKINGConfirmation
The host changes the state when the event type requires manual control.
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04
AFTER BOOKINGCalendar event
A calendar event is created after confirmation.
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05
AFTER BOOKINGZoom / Google Meet
An online format gets a video meeting link.
AFTER BOOKINGNotifications
The guest receives meeting details and configured reminders.
If an external integration is temporarily unavailable, the error stays on the booking for later processing.
INTEGRATIONS
Calendars and video connect to the event type.
Choose each integration where it is needed: calendars can check busy time or create events, while Zoom and Meet add the meeting channel.
Google Calendar
Read busy intervals and create a calendar event.
Apple Calendar / CalDAV
Sync busy time and events over CalDAV.
Zoom
Create a Zoom link for an online event type.
Google Meet
Add a Meet link through a Google Calendar event.
Connected providers do not expose private calendar details to the guest.
SCHEDULING QUESTIONS
What to check before launch.
Scheduling handles event types, availability, bookings and external events.
How is a free slot calculated?
The system considers availability hours, local bookings, Google/CalDAV busy time, duration, buffers, minimum notice and booking horizon.
Can the guest see the team's private calendar?
No. The guest sees only available intervals and the data needed to book.
What if two people take a slot at once?
The selected time is held and checked again before the booking is created. If it is busy, no booking is made.
What happens after confirmation?
An event is created in the selected calendar, Zoom or Google Meet is added for online formats, and notifications and reminders are sent.
SCHEDULING LAUNCH
Set up meetings, availability and the booking path.
We will map event types, time rules, calendars, formats and what the guest should receive after booking.
Start with the free-time messages and calendars you use today.